Good planning makes a perfect wedding. You have to think of everything and look into the details, but what are the areas that need your attention? Also, what should be your priorities? This guide covers everything.
The Guests Should Come First – Decide on an approximate number of guests before searching for the venue to make sure that there is space for everyone. You should give at least 25 square feet to each guest. This is not a lot because there will be waiters, the dance floor, band, and tables.
Weather – Some guests can leave early because of bad heating in winter loft weddings or hot summer weddings. Bugs may also swarm some areas in particular seasons. Think of renting a pest control. If you are planning a sunset ceremony, then you should be sure of the right time.
Cutting The Cost – The easiest way of lowering the budget is by reducing the number of guests. Almost 50% of the expenses will be for dining the guests and entertaining them. If the cost is $100 for each person, then you can save $1000 by eliminating 1 table with 10 guests.
Meal Plan – Feeding the crew is often an unforeseen expense. Before signing the contract, make sure that you don’t have to serve them the same meal that your guests will get. Select a meal that is less expensive for them. Your wedding caterer should know in advance how many vendors need to be fed, and the menu for them.
Dividing The Budget – About 50% of the money should be for the reception, 10% max for flowers, another 10% for dress, 8% for music/entertainment, 10% for video/photo, 2% for the invites and gifts each, and the balance 8% should be for miscellaneous expenses. Allocate a minimum of 55 for sudden unanticipated expenses – there will be a few of them.
Last Minute Planning – This is good sometimes. You may often have more bargaining power closer to the date. Most book the wedding venue months in advance, so calling an open date a couple of months before can save you 25%. Also remember, Sunday and Friday weddings cost 30% less than Saturday weddings.
Get Organized – Keep everything filed properly, including notes you take in the meetings, communication with vendors, tear sheets of magazines and photos. Create a separate email address for the wedding. You will also find some good apps that can help you immensely in getting organized.
Rejection – As a rule, between 10% and 20% of those you invite to the wedding won’t attend. People have other commitments, of course. The location will also be a factor. For example, not everyone can attend a destination wedding. Timing and the number of people coming from out of town will be other factors.
Driving Directions – Guests should know where they have to reach. Provide an easy to follow map. Sometimes the online maps are not that accurate. Ask the reception and ceremony sites to provide digital copies or printouts of recommended driving directions.